神马文学网如何快速搞定事情
来源：百度文库 编辑：神马文学网 时间：2024/06/12 04:08:47
如何快速搞定事情
这就是写这个短文的原因所在。很清楚，花一分钟的时间阅读这种基于GTD的提高效率的方法会很有帮助。那我们开始吧...Create 1 Inbox (Entry Point) for All New Tasks– This should be the only place you record the new things you must get done and the only place you need to reference when you are ready to review them. I use my Outlook inbox as my GTD inbox. This will work well for anyone like me who receives a large quantity of tasks via email. If a task comes in any other format (snail mail, face to face meeting, phone call, etc.), I immediately send myself one email with a descriptive subject and body (more info below) for each new task.
为所有的新任务创建一个收件箱（切入点），这应该是你记录新事情和你需要回顾它们的唯一地方。我用我的outlook收件箱作为我的GTD收件箱，这将会对于任何像我一样通过邮件接受大量任务的人很有帮助。如果一个任务通过以下任何形式，如普通邮件、电视会议、电话等等，我立即给我自己发一封关于新工作的描述性的主题和主体（更多信息在下边介绍）。
Create “Work”, “Personal” and “Someday Maybe” Folders– I created 3 subfolders under my main Outlook inbox for this purpose. All work related tasks that must be done will be filed under “Work” and all personal tasks that must be done will be filed under “Personal”. Any less urgent tasks or miscellaneous ideas will be filed under “Someday Maybe” (these are open ended tasks like “learn Spanish”).
创建“工作”、“个人”、“其他”文件夹——我创建了3个子文件夹在我的Outlook收件箱里。所有与工作相关而且必须完成的任务放在“工作”文件夹下，所有必须完成的私人问题放在“个人”文件夹。其他一些不紧急的任务或者各种各样的想法放在“其他”文件夹（例如学习西班牙语这种任务）。
Completely Empty Your Inbox Every Morning– I completely empty my inbox every single morning without failure. This entails deleting any garbage emails, instantly completing the open tasks that take less than 2 minutes to resolve (more info below) and then filing all the remaining tasks into their appropriate subfolders.
在每个早晨清空自己的收件箱——我从无例外的每隔一个早晨都完全清空我自己的收件箱。这个删除垃圾邮件的行动很必要，快速完成可以在2分钟内完成的任务（更多详情稍后介绍），然后将剩下的任务放入合适的子文件夹内。
Instantly Complete All 2-Minute (or less) Tasks– This is the most useful GTD method in the whole book. Every time you review new tasks (or new small parts of bigger tasks) ask yourself this question: Will this task take me longer than two minutes to complete if I start on it now? If the answer is no, do it now.
两分钟可以完成的任务（或者更少）——这是在GTD整本书中最有用的一个方法。每次你看到新的任务（或者较大任务的一小部分）。问问自己这样的问题：如果我现在开始做的话，这个任务需要两分钟以上完成么？如果不是，就现在做吧。
File All Remaining Tasks with Actionable Labeling– As you’re filing all the tasks that take more than 2 minutes to complete, verify that the subject and description (for me this is placed in the subject line of an email message) of the task is clear and action oriented. It’s easiest to think of this in labeling method as having two distincts parts, the task subject and the next action description. For example, “Design New Website Layout | Meet with the CEO to discuss my design ideas.”
将所有还未完成的任务都附上一个能让你更有动力的标签——当你在完成所有的需要大于两分钟的任务时，检查这个任务的主题和描述（对我来说，这一部分由邮件主题行中的信息代替）是否清晰，方向是否已经确定下来。对于标记这个方法，有一种很简单的方法区分成两个不同的部分，任务的主题和接下来行动的描述。例如，“设计新的网页布置/满足CEO和我讨论的方案。”
Set Reminders in Calendar for Time Dependant Tasks– You should place a reminder in your calendar (for me this is the Outlook calendar) for any task with an associated time dependency. For example, a task entitled “Design New Website Layout | Design meeting Monday 10AM”, should also have a reminder entry placed in your calendar for 10AM Monday morning.
与时间有关的任务设定日历提醒——你应该在你的日历中设定一个提醒（对我来说，就是使用的outlook的日历提醒系统）。例如，一个命名为“设计新的网页格局/星期一上午十点的设计会议”的任务，应该也在你的日历中定星期一上午十点的提醒。
Review Every Open Task a Least Once a Day– Once your inbox is empty, read through all the tasks in your “Work” and “Personal” folders everyday just to review what you have in there. During this quick review process you will be able to remove tasks that have been completed, edit tasks as necessary with additional information and refresh your memory on all the open tasks you have. Note: Only review your “Someday Maybe” folder once a week at a set time.
每天知道回顾了每一个任务一次——一旦你的收件箱是空的，通读一下你的“工作”和“个人”文件夹中的所有任务。通过快速的回顾过程你可以快速的删除那些已经完成的任务，编辑那些需要添加新和和更新的任务。记住：在一周中只挑选一个特定时间回顾“其他”文件夹中的那些文件。
Create a Short “Everyday” List for Complex Tasks or Projects– Create a short list of the things you must do everyday to ensure that you remain in control of a specific complex task or project (a group of related tasks). Review this list every morning or whenever you need a quick reminder.
为复杂的任务或者工程创建一个短的“日常”列表 ——创建一个该任务的短的列表以确保你对于一个特定的复杂任务或者工程仍旧出于心中有数的状态。每天早上或者你需要快速提醒的任何时间回顾一下列表。
This especially helps me get into the groove of managing new, long-term projects that I have not yet fully mastered. An “Everyday” list might look something like this: Project X Everyday - 1. Meet with program managers, 2. Review active status reports, 3. Verify validity of open issues, etc.Hopefully this 1 minute, GTD-based lesson will set you on the right track and motivate you to implement a similar system in your own life, a system for productively getting things done.
这个方法在帮助我形成掌握工程的习惯上起到了重要的作用，尤其是那些新的或者我现在还没有完全掌握的长期工程。希望这个1分钟的，基于GTD的课程能够让你形成正确的习惯，能够让你形成一生受用的提高效率的简单系统。